GRAND KNIGHT RESOURCES

ADMINISTRATIVE FORMS

#101 - Application for Appointment as Financial Secretary - No due date
#103 - Nomination for Appointment as Financial Secretary - No due date
#185 - Report of Officers Chosen for Term - PDF - Online - due 6/30
#365 - Service Program Personnel Report - PDF - Online - due 8/1
#450 - Degree Exemplification Report - PDF - Online - No due date
#532 - Requisition for First Degree Ceremonials - No due date
#770 - Installation of Council Officers - No due date
#1295 - Semiannual Council Audit - due February 2/15
#1295 - Semiannual Council Audit - due August 8/15
#1728 - Annual Survey of Fraternal Activity - PDF - Online - due 1/31
#1728A - Survey of Fraternal Activity Individual Member Worksheet - No due date
#1831 - Relief from Council Dues and Per Capita Taxes - No due date
#1842 - Member/Prospect Interest Survey - No due date 
#1938 - Evaluation of Financial Secretary - No due date
#2629 - Notice of Appointment of Round Table Coordinator - No due date
#2630 - Annual Report KofC Round Table - due 6/30
#11077 - Fraternal Benefit Seminar Form - (Must be completed and submitted by General Agent) - No due date
#SP-7 - Columbian Award Application - PDF - Online - Instructions - due 6/30
#STSP - State Council Service Program Awards Entry Form - No due date 

Every council is responsible for completing the appropriate reports and sending them to their respective district/jurisdiction officials, if necessary. In every instance, copies of each report form should be kept for the council files.

Any questions concerning the online report forms site or the forms themselves should be directed to:
Department of Fraternal Mission
Supreme Council
1 Columbus Plaza
New Haven, CT 06510-3326
(203) 752-4270

KIT ORDERS

To order materials for upcoming Church Recruitment Drives or to order a kit for the Keep Christ in Christmas Poster Contest, Catholic Citizenship Essay Contest, Free Throw Contest, Soccer Challenge, or Rosary Program, please place your order through Supplies Online. Council officers should log in to Officers Online using the "Sign In" button at the very top of this page and then click on the Supplies Online icon.

The Knights of Columbus offers men a place to lead their families and communities in faith and service and put their Faith into Action. Knights of Columbus members, parishes and families have the opportunity to make a meaningful difference through 32 Supreme Council-recommended programs.

COUNCIL RESOURCES FOR THE BEATIFICATION OF FATHER MICHAEL MCGIVNEY

FAITH IN ACTION: FORMS

FAITH	FAMILY
COMMUNITY	LIFE

Whether You Got Elected to an Officer Role for the First Time, or Have Been Re-elected and Need a Refresher, Here Is a Guide to Your Leadership Team of Knights.

CHAPLAIN

• Serves as spiritual advisor to your council’s Knights (and their families).
• Provides a spiritual message to Knights during council meetings.

GRAND KNIGHT

• Presides over all meetings.
• Appoints program and membership directors.
• Appoints committees as needed.
• Countersigns checks and orders for payment.

DEPUTY GRAND KNIGHT

• Assists the grand knight with operation of the council and any other duties assigned to him by the grand knight.
• Presides at council meetings in the absence of the grand knight.
• Serves on the council’s Retention Committee (Recommended, but not required).

CHANCELLOR

• Responsible for encouraging members’ participation in council programs. Assists the grand knight and deputy grand knight with their duties.
• Serves on the council’s Admission Committee (Recommended, but not required).

FINANCIAL SECRETARY

• Collects dues from members. Responsible for sending billing notices and initiating retention measures.
• Ensures that the council membership records are updated and that new members sign the constitutional roll.
• Files various reports and membership/insurance transactions with the Supreme Council Office.
• Responsible for completing and submitting the proper Form 990 (U.S. only).
• Keeps the seal of the council and affixes it to membership cards, resolutions and other official documents as necessary.

RECORDER

• Responsible for keeping and maintaining a record of council meetings and maintains all correspondence of the council.
• Oversees all council communications and social media pages (Recommended, but not required).
• Oversees council calendar (Recommended, but not required).

TREASURER

• Responsible for handling council funds.
• Receives money from financial secretary and deposits it in the proper council accounts.
• Responsible for paying all council expenses, including assessments from the Supreme Council.

LECTURER

• Responsible for providing suitable educational and entertaining programs during the “Good of the Order” section of council meetings.

ADVOCATE

• Acts as parliamentarian for the council.
• Should have a working knowledge of Robert’s Rules of Order, Charter, Constitution & Laws, council by-laws and Method of Conducting Council Meetings (#10318).
• Responsible for seeking legal assistance from the state advocate when necessary.

WARDEN

• Responsible for supervising and maintaining all council property.
• Sets up council chambers for meetings and degree exemplifications.
• Oversees inside and outside guards.

INSIDE/OUTSIDE GUARDS

• Attends the doors of the council chamber, checks current membership cards and allows entrance.
• Assist warden with his responsibilities.

BOARD OF TRUSTEES

• Supervises all financial business of the council and conducts semiannual audits.

PROGRAM DIRECTOR

• Works with the grand knight in scheduling council programs.
• Manages chairmen and other Knights responsible for implementing the council’s programs and activities.
• Keeps accurate records of council programs for reporting on the Annual Survey of Fraternal Activity (#1728) and Columbian Award Application (SP-7).
• Keeps council’s public relations chairman informed of all programs for promotion.

MEMBERSHIP DIRECTOR

• Collaborates with the grand knight on council membership goals.
• Manages the Recruitment Committee, Retention Committee and Insurance Promotion Committee.
• Plans and coordinates the council’s schedule of recruitment programs.

RETENTION COMMITTEE CHAIRMAN

• Creates and updates the new member plan, guiding Knights through the first months and year of membership.
• Contacts members in danger of being suspended and discusses their reasons for decreased activity.
• Examines reasons why Knights become inactive and plans attractive programs to reengage the council's membership.

WELCOMING MEN TO THE KNIGHTS: A STEP-BY-STEP GUIDE

As your council works to welcome more men and grow its impact, a church recruitment drive will be essential to your success.

Choose a Week

The timing of your church drive is crucial to its success.

Hold a drive during a busy time at the parish, such as the beginning of the Lent, when men are starting to take a more active interest in committing to their faith and parish life.

Plan the Details

Once you select a week to hold the church drive, you'll want to plan out the entire event. Be sure to include the following:

Pulpit Announcement

Obtain the permission of your pastor to make a brief announcement about the council and your drive following one or more Masses. At the end of Mass, council members should be available to answer any questions, hand out flyers or assist with membership documents. Wear Knights of Columbus apparel to make yourselves easily identifiable.

Information Night/Fraternal Benefits Night

Plan an informational night where men can learn more about the Knights of Columbus and what your council does. Reach out to your field agent and ask him to speak about the Order's insurance program.

Faith, Fraternity and Service Events

Expose prospective members to all facets of the Knights of Columbus. Start by organizing some of the Faith in Action programs listed at kofc.org/faithinaction. Your events don't need to be large-scale; you could gather for daily Mass, grab dinner as a council or help your parish with a project. This will allow men to see the diversity and influence of your council.

Join Us

Men will join the Knights -- if you ask them. Invite them to join by completing the Form 100 or visiting kofc.org/joinus. Extend the invitation to your greater community: advertise kofc.org/joinus in your parish bulletin, with your pastor's permission, and in community news outlets.

Put Your Faith in Action

Remain vibrant and exciting by conducting an event for new members. It can be as simple as a dinner with the Knights and their families or something more involved, such as a community service project. Finding ways to keep new members engaged will keep them interested and active.

Promote Your Council

Create flyers and posters to distribute around your parish, with the permission of your pastor. If your council has a Facebook page or a Twitter account, you can promote your drive using social media.

Also, wearing Knights of Columbus gear creates awareness of your council. The more your council's presence is made known, the more men will be interested.

Order Brochures and Supplies

Candidate's Kits, brochures, posters and other materials are available for free from the Supreme Council.

LEADERSHIP

Use these documents as tools to enhance your knowledge as a fraternal leader in the Knights of Columbus. The instructions, rules and advice provided in these resources will help you in setting an example of charity, unity and fraternity.

#10999 - Working With Your Pastor
#10318 - Method of Conducting Council Meetings 
#10238 - Summary of FS's Responsibilities
#5104 - Star Council Poster
#5093 - Leadership Resources
#5089 - Financial Secretary's Guide
#5087 - District Deputy's Guide
#5085 - Grand Knight's Guide
#5033 - Fraternal Leader Success Planner
#1612 - Protocol Handbook
#945 - Chaplain's Handbook
#30 - Charter, Constitution and Laws of the Knights of Columbus

RECRUITMENT

This section contains valuable information for success in increasing membership while at the same time, allowing new members to be a part of the faith and sound principles which unite all members of the Knights of Columbus.

#10237 - Membership Recruitment and Retention Manual
#10233 - 10 Keys to Membership Recruiting Success
#10100 - Why You Should Become a Knight
#10099 - Twenty-four Hours Can Change Your Life
#4976 - A Charity that Evangelizes
#4606 - College Council Promotional Flyer
#937 - These Men They Call Knights

PROGRAMMING

This section contains proven methods to guide your council in growing membership through meaningful, charitable programs that define the Knights of Columbus as the organization that brings the love of Christ to those in need and supports family values and a culture of life.

QUICK TIPS WITH FRATERNAL

Join leadership from Fraternal Mission in a series of dynamic short videos on council best practices. Topics include utilizing Faith in Action, communicating with your pastor, and more.

Watch Videos

FRATERNAL LEADER TRAINING WEBINARS

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Fraternal Training Page

This page replaces the old Fraternal Training Portal hosted by SABA. All your training materials are centrally located here for your use.