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    Fraternal Operations

    Meetings & Protocol
    VIRTUAL OPERATIONS
    Fraternal Leader Resources
    Awards

    Council Meetings

    Councils should conduct two meetings monthly – a council meeting and an officers’ planning meeting. The grand knight should preside at both of these meetings and is responsible for setting the agenda. For complete guidance, best practices, sample agendas and scripts, please consult The Guidelines for Council Meetings (#10318) PDF below.

    GUIDELINES FOR MEETINGS MEETINGS FAQ Webinar: Watch Now

    District Meetings

    District deputies should conduct at least two district meetings per year – one after the State Organizational Meeting and one after the State Midyear Meeting. These meetings should gather all councils in the district to pass along announcements, new initiatives and training. 

    Planning Notes Sample Agenda

    Protocol Handbook #1612

    This publication identifies a system of rules that explain the correct conduct and procedures to be followed in formal situations.

    Download

    Council Operations can and should continue during periods that councils cannot meet in-person, such as the current pandemic. Below you will find tools and resources for your council to continue operating in a virtual setting.

    Please take note of this Disclaimer of Endorsement and Protection of Membership Information


    Leave No Neighbor Behind

    As the coronavirus pandemic continues, our duty is to lead our families, protect our parishes, and serve our communities, remembering always that where there’s a need, there’s a Knight. Supreme Knight Carl A. Anderson has challenged Knights to take this moment as an opportunity to “deepen our commitment to the very principles which define us: charity, unity and fraternity.” Learn more about this program at kofc.org/neighbor.

    Guidebook Guidebook Addendum Report Activity

    Remote Programming

    There are many within your community who may not be able to participate in Faith in Action programs and activities physically but could do so digitally or online. This presents an opportunity for your council to enhance existing and future programming by adding a digital/remote programming component. This resource and style of programming does not replace the current model or guidelines for Faith in Action programs. All program guide sheets and specifications should still be followed. While In-person programming is and should always be the preference and norm, remote programming is meant to add on to and enhance current program guidelines and requirements.

    Program Supplement

    Communicating with Members

    Keeping in touch with your members to ensure they are doing well or to see if they need assistance is the foundation of creating a spirit of fraternity within your council.

    Tools for Communication Support Your Brother Knight

    Virtual Meetings

    Councils can and should continue to hold meetings in a virtual setting when in-person meetings are not possible. Be sure to follow The Guidelines for Council Meetings. Below are some tools to help you meet a virtual setting.

    Tools for Virtual Meetings Virtual Meeting Guidelines

    VIRTUAL VOTING

    While councils are holding virtual meetings, it is possible to continue voting on elections and motions in the virtual setting. Be sure to follow The Guidelines for Council Meetings. Below are some tools to help you vote in a virtual setting.

    TOOLS FOR VIRTUAL VOTING VIRTUAL VOTING - ELECTIONS VIRTUAL VOTING - MOTIONS

    Officers Online Tools

    Officers Online has a number of tools to help keep your council up to date on all administrative tasks including, but not limited to emailing members, downloading rosters, and adding new members.

    EMAIL TOOL TRAINING VIDEO DATA EXTRACT TRAINING VIDEO CANDIDATE TAB TRAINING

    LEADERSHIP RESOURCES & GUIDES

    Use these documents as tools to enhance your knowledge as a fraternal leader in the Knights of Columbus. The instructions, rules and advice provided in these resources will help you in setting an example of charity, unity and fraternity.
     


    FRATERNAL TRAINING & WEBINARS

    As a fraternal leader, be sure you are up to date on all new initiatives and trainings to be successful in your role. Register for our monthly webinars and view the training video library.

    Register for Webinars Fraternal Training

    SAFE ENVIRONMENT

    As Supreme Knight Carl Anderson said, “A basic responsibility of every family - and especially the Christian family - is the protection of their children.” Ensure that your council is up to date on all Safe Environment requirements.

    Office of Youth Protection Council Information Guide Program Handbook

    Star Council

    The Star Council Award recognizes outstanding achievement in membership, insurance and programming. In order to achieve the Star Council Award, a council must earn the Father McGivney, Founder’s, and Columbian Awards. Additionally, the council must submit both the Annual Survey of Fraternal Activity (#1728) and Service Program Personnel Report (#365). In the United States and Canada councils must also be fully compliant with applicable safe environment requirements.

    Requirements Council Checklist

    Star District

    The Star District Award recognizes outstanding achievements in membership, insurance and overall excellence by the councils within the territory of a district deputy.

    Requirements District Check List

    FATHER MCGIVNEY AWARD

    This award recognizes excellence in your council’s membership growth. To win this award your council must meet or exceed its yearly membership quota. The quota for 2020-2021 is 5% net increase in the council’s membership as of July 1, 2020 (minimum of three and maximum of twenty). There is no application that must be completed in order to earn the Father McGivney Award.

    Requirements

    FOUNDER’S AWARD

    This award recognizes excellence in your council’s promotion of our top-rated insurance products. To win this award your council must host two approved Fraternal Benefit Seminars, in conjunction with your Field Agent. There is no application that must be completed in order to earn the Founder’s Award.

    FRATERNAL BENEFITS SEMINAR

    Columbian Award

    This award recognizes excellence in your council’s programming and charitable outreach. To earn this award your council must conduct and report programs in each of the four program categories (Faith, Family, Community, and Life) for a total of 16 program credits, with four in each category. A completed Columbian Award Application (#SP-7) must be received by the Supreme Council office by June 30 in order to earn this award.

    Submit Online Download PDF

    Meetings & Protocol

    Council Meetings

    Councils should conduct two meetings monthly – a council meeting and an officers’ planning meeting. The grand knight should preside at both of these meetings and is responsible for setting the agenda. For complete guidance, best practices, sample agendas and scripts, please consult The Guidelines for Council Meetings (#10318) PDF below.

    GUIDELINES FOR MEETINGS MEETINGS FAQ Webinar: Watch Now

    District Meetings

    District deputies should conduct at least two district meetings per year – one after the State Organizational Meeting and one after the State Midyear Meeting. These meetings should gather all councils in the district to pass along announcements, new initiatives and training. 

    Planning Notes Sample Agenda

    Protocol Handbook #1612

    This publication identifies a system of rules that explain the correct conduct and procedures to be followed in formal situations.

    Download

    VIRTUAL OPERATIONS

    Council Operations can and should continue during periods that councils cannot meet in-person, such as the current pandemic. Below you will find tools and resources for your council to continue operating in a virtual setting.

    Please take note of this Disclaimer of Endorsement and Protection of Membership Information


    Leave No Neighbor Behind

    As the coronavirus pandemic continues, our duty is to lead our families, protect our parishes, and serve our communities, remembering always that where there’s a need, there’s a Knight. Supreme Knight Carl A. Anderson has challenged Knights to take this moment as an opportunity to “deepen our commitment to the very principles which define us: charity, unity and fraternity.” Learn more about this program at kofc.org/neighbor.

    Guidebook Guidebook Addendum Report Activity

    Remote Programming

    There are many within your community who may not be able to participate in Faith in Action programs and activities physically but could do so digitally or online. This presents an opportunity for your council to enhance existing and future programming by adding a digital/remote programming component. This resource and style of programming does not replace the current model or guidelines for Faith in Action programs. All program guide sheets and specifications should still be followed. While In-person programming is and should always be the preference and norm, remote programming is meant to add on to and enhance current program guidelines and requirements.

    Program Supplement

    Communicating with Members

    Keeping in touch with your members to ensure they are doing well or to see if they need assistance is the foundation of creating a spirit of fraternity within your council.

    Tools for Communication Support Your Brother Knight

    Virtual Meetings

    Councils can and should continue to hold meetings in a virtual setting when in-person meetings are not possible. Be sure to follow The Guidelines for Council Meetings. Below are some tools to help you meet a virtual setting.

    Tools for Virtual Meetings Virtual Meeting Guidelines

    VIRTUAL VOTING

    While councils are holding virtual meetings, it is possible to continue voting on elections and motions in the virtual setting. Be sure to follow The Guidelines for Council Meetings. Below are some tools to help you vote in a virtual setting.

    TOOLS FOR VIRTUAL VOTING VIRTUAL VOTING - ELECTIONS VIRTUAL VOTING - MOTIONS

    Officers Online Tools

    Officers Online has a number of tools to help keep your council up to date on all administrative tasks including, but not limited to emailing members, downloading rosters, and adding new members.

    EMAIL TOOL TRAINING VIDEO DATA EXTRACT TRAINING VIDEO CANDIDATE TAB TRAINING

    Fraternal Leader Resources

    LEADERSHIP RESOURCES & GUIDES

    Use these documents as tools to enhance your knowledge as a fraternal leader in the Knights of Columbus. The instructions, rules and advice provided in these resources will help you in setting an example of charity, unity and fraternity.
     


    FRATERNAL TRAINING & WEBINARS

    As a fraternal leader, be sure you are up to date on all new initiatives and trainings to be successful in your role. Register for our monthly webinars and view the training video library.

    Register for Webinars Fraternal Training

    SAFE ENVIRONMENT

    As Supreme Knight Carl Anderson said, “A basic responsibility of every family - and especially the Christian family - is the protection of their children.” Ensure that your council is up to date on all Safe Environment requirements.

    Office of Youth Protection Council Information Guide Program Handbook

    Awards

    Star Council

    The Star Council Award recognizes outstanding achievement in membership, insurance and programming. In order to achieve the Star Council Award, a council must earn the Father McGivney, Founder’s, and Columbian Awards. Additionally, the council must submit both the Annual Survey of Fraternal Activity (#1728) and Service Program Personnel Report (#365). In the United States and Canada councils must also be fully compliant with applicable safe environment requirements.

    Requirements Council Checklist

    Star District

    The Star District Award recognizes outstanding achievements in membership, insurance and overall excellence by the councils within the territory of a district deputy.

    Requirements District Check List

    FATHER MCGIVNEY AWARD

    This award recognizes excellence in your council’s membership growth. To win this award your council must meet or exceed its yearly membership quota. The quota for 2020-2021 is 5% net increase in the council’s membership as of July 1, 2020 (minimum of three and maximum of twenty). There is no application that must be completed in order to earn the Father McGivney Award.

    Requirements

    FOUNDER’S AWARD

    This award recognizes excellence in your council’s promotion of our top-rated insurance products. To win this award your council must host two approved Fraternal Benefit Seminars, in conjunction with your Field Agent. There is no application that must be completed in order to earn the Founder’s Award.

    FRATERNAL BENEFITS SEMINAR

    Columbian Award

    This award recognizes excellence in your council’s programming and charitable outreach. To earn this award your council must conduct and report programs in each of the four program categories (Faith, Family, Community, and Life) for a total of 16 program credits, with four in each category. A completed Columbian Award Application (#SP-7) must be received by the Supreme Council office by June 30 in order to earn this award.

    Submit Online Download PDF

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    If you have any questions or need additional assistance, please email fraternalmission@kofc.org or call (203)752-4270

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